Rutherford County Emergency Communications District

Rutherford County Emergency Communications District

Members Present:

Sheriff Truman Jones, Chairman

Mr. Bill Jones, Vice-Chairman

John Hood, Treasurer

Mayor Nolan Barham

Chief Steve Lindsay

Roger Allen

Others:

Steve Smith, Director

Cassie Lowery

Chief Glenn Chrisman

Lt. Jim Fanguy-MTSU

David Gleason-SCB

The Rutherford County Emergency Communications District Board met on June 10^TH, 2005 at 10:00 a.m., at the Rutherford County Emergency Communications District, 591 Fortress Blvd. Murfreesboro, TN 37128.

At 10:15 a.m., Chairman Truman Jones called the meeting to order. Cassie Lowery called roll.

Mr. Mike Nunley, Chief David Baxter, Chief Mike Beach, Mr. David Bragg & Ms. Theresa Cole were excused absences.

Minutes Approved:

Mayor Nolan Barham made a motion, seconded by Mr. Bill Jones, to approve the minutes as presented. The motion was passed unanimously.

Old Business:

Mr. Steve Smith advised that Chief Lindsay, Chief Beach and Mayor Barham were re-appointed to the board at the May Rutherford County Commission meeting.

New Business

Mr. Smith advised the Board that the District had received the Rutherford County Office of Information Technology GIS Data Share Agreement for consideration. Mr. Smith stated that the Board Legal Counsel David Bragg had conducted a preliminary review of this agreement. MR. Smith requested that any action on the agreement be deferred until the September meeting so that further review of the agreement with the District’s Legal Counsel could be completed with regard to items that may be specific or unique to the 9-1-1 District.

Mr. Smith presented the interlocal agreement with Rutherford County OIT for the 9-1-1 GIS mapping project. The agreement had also been reviewed and approved by Board Legal Counsel. He stated that the agreement is to comply with Tennessee Emergency Communications Board memorialized in a written interlocal agreement approved by the local ECD. The Board was advised that the agreement requires that the 9-1-1 GIS map to be provided by Rutherford County OIT meet all of the current or any subsequent mapping requirements established by the TECB. Mr. John Hood made a motion, seconded by Mr. Roger Allen to approve the agreement contingent upon the counties approval. The motion was passed unanimously.

FY 2004-2005 Budget

Steve Smith presented the District’s proposed budget for FY 2005-2006. The board discussed the salary study that is currently being conducted by the county. Mayor Barham moved to accept the proposed budget with the agreement to review the salary study at the September meeting. Chief Lindsay seconded the motion. The motion passed unanimously.

Financial Report:

Mr. Hood presented the financial report and informed board members of current bank balances and the status of Certificate of Deposits. Mr. Allen made a motion, seconded by Mr. Jones, to accept the financial report. The motion was passed unanimously.

Steve Smith presented the Line Item Balances report. Mr. Smith requested an amendment to the following line items:

Line Item 4001 Director $125.00

Line Item 4002 Adm. Personnel $100.00

Line Item 4104 Medical Insurance $2,300.00

Line Item 4108 Retirement Contributions $100.00

Line Item 4309 Utilities-Water $400.00

Line Item 4411 Insurance-Vehicle $1,550.00

Mayor Barham made a motion, seconded by Roger Allen to accept the report and approve the requested amendments as presented. The motion was passed unanimously.

Directors Report:

Mr. Smith reported on the call volume for 2004 & 2005. Mr. Smith advised the board that the recent 9-1-1 call detail reporting polling software issues were due to a data format change and had been resolved as of May 2005. He recommended that the board review the possibility of replacing the polling software with a program that is available through BellSouth from the 9-1-1 equipment provider. Mr. Smith discussed the need to review the current 9-1-1 call voice recording equipment at each PSAP as the District’s established 3-5 year replacement cycle nears.

Mr. Smith introduced Mr. David Gleason of BellSouth to discuss the current VoIP issues. Mr. Gleason informed the board of the rapid growth of VoIP service providers and the 9-1-1 issues involved.

Adjournment:

There being no further business at this time, Mayor Barham made a motion, seconded by Bill Jones to adjourn. The meeting was adjourned at 11:30 a.m.

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Chairman Truman Jones