|
BUDGET, FINANCE & INVESTMENT COMMITTEE
December 5, 2002 6:00 P.M. Courthouse
MINUTES:
Members Present: Others Present: Others Present: Others Present: Comm. Bob Bullen Nancy Allen Mike Nunley Jenny King Comm. Anthony Johnson Evans Maples Mike Phillips Rita King Comm. Will Jordan Comm. Tina Jones Regina Nelson Lisa Nolen Comm. Robert Peay Dr. Art Walker Laurel Best Bryan Brooks Comm. Steve Sandlin Dr. Niles Reddick George White Paul Long Comm. Doug Shafer Becky Shelton Steve Steele Elaine Cawthon Comm. Joyce Ealy, Chair. Tela Bayless Jeff Sandvig
Chairman Ealy presided and called the meeting to order with all members being present.
APPROVE MINUTES:
The minutes of the November 26, 2002 meeting were presented for approval.
Comm. Sandlin moved, seconded by Comm. Peay to approve the minutes as presented.
The motion passed unanimously by acclamation
INVESTMENT REPORT:
Mr. Evans Maples presented the monthly Investment Report for the information and use of the committee.
Mr. Maples advised there was one investment transaction that occurred during the month. The funds were invested at LGIP at an interest rate of 1.74%.
Comm. Bullen moved, seconded by Comm. Peay to approve the Investment Report as presented.
The motion passed unanimously by acclamation.
FUND CONDITION REPORT:
Mr. Paul Long, Finance Director, presented the Fund Condition Report for the month ending November 30, 2002.
Mr. Long advised the Development Tax collections for the month totaled $255,750. The year-to-date collections are $1,626,750.
The committee reviewed the fund cash balances. Mr. Long advised the cash balance in the Employee Insurance Fund is $1,653,755, and the fund owes the General Fund $2 million. He reported if there is no significant improvement after the rate increase takes effect in January, the committee will need to take some additional action in April or May.
The total cash balances are $90,997,234, with operating funds being $59,482,585 and borrowed funds being $31,514,649.
Mr. Long advised there are no other conditions to be reported at this time.
Comm. Sandlin moved, seconded by Comm. Shafer to approve the Fund Condition Report as presented.
The motion passed unanimously by acclamation.
Budget Minutes December 5, 2002 Page Two
The Finance Director advised the committee that Rutherford County received the Certificate of Achievement for Excellence in Financial Reporting again this year. He advised that less than 10 counties in the State of Tennessee receive this award. He reported that Rutherford County has received this award seven consecutive years.
Mr. Long distributed to the committee copies of a Statement of Net Assets and a Statement of Activities for the Fiscal Year Ending June 30, 2002. He explained these statements are new reports that will be included in this year’s Comprehensive Annual Financial Report. Mr. Long explained that according to Generally Accepted Accounting Principles, the General Purpose School Fund is not part of the primary government, but is a component unit. He stated that causes the two statements to look peculiar.
Mr. Long advised that this year, Rutherford County is converting to a new reporting model that would be mandatory next year for counties the same size as Rutherford. He advised this is the first year that any county has implemented this reporting model. He explained the new reporting model requires the two new financial statements, which are called Government-Wide Financial Statements. He explained they combine all of the financial information for the primary government into one column.
Mr. Long explained the total for Unrestricted Assets is -$217,979,292 for the primary government. He also explained in the Rutherford County School Department, the total for Invested in Capital Assets is $227,730,242. Mr. Long explained this is because the primary government is responsible for the debt and has to reflect the debt for the school building programs, but the Rutherford County School Department gets to report the assets. He stated Tennessee would be one of the few states where the reporting would appear this way. He stated in most of the other states, the school systems would appear as a part of the primary government. Because of the separately elected boards, Tennessee’s reporting will be reflected differently.
Mr. Long stated he wanted the commissioners to know why the primary government reflected a large negative number for the Unrestricted Assets.
Mr. Long reported the Statement of Activities reflects how the taxpayer dollars are spent and on which programs. He explained the statement includes depreciation on capital investment rather than the cash expenditure for capital investment every year. The report shows the expenses on the accrual basis by function in county government, and this is offset by program revenue. The revenue is specifically attributed to those programs. The net effect is either a positive or negative amount. A negative amount indicates that more is spent than the program revenue generates. He explained there are very few areas where there is a positive number.
The second page of the Statement of Activities reflects all general revenue that the county collects in order to apply toward the programs in excess of their program revenue. He advised this is where the property tax levy and sales tax collections are reflected.
Mr. Long advised the audit will include some other changes, but these two statements are the most significant.
Comm. Bullen moved, seconded by Comm. Peay to forward copies of the two new statements to the full commission and request that Mr. Long present a summary explanation at the next meeting.
The motion passed unanimously by acclamation.
REQUEST FOR FUNDING FROM MOTLOW STATE COMMUNITY COLLEGE:
Dr. Art Walker and Dr. Niles Reddick were present to request funding in the amount of $300,000 to locate a permanent facility for Motlow State Community College in Smyrna.
Budget Minutes December 5, 2002 Page Three
Dr. Walker advised that Motlow is a part of the Tennessee Board of Regents. He advised Motlow is one of 13 community colleges in Tennessee. He advised there are six universities, of which Middle Tennessee State University is one. There is 26 technology centers. He explained there are 180,000 students within the Tennessee Board of Regents. The University of Tennessee has 42,000 students. Motlow College was founded 1969 and is located in Moore County. Motlow is located on 187 acres, which was donated by the descendants of Jack Daniels. There are about 3,600 students there. In addition to the main campus in Moore County, there is a building in McMinnville with 800 students and two buildings in Lincoln County with about 500 students. In Smyrna at the National Guard facility there is approximately 570 students.
Dr. Reddick is the director at the Smyrna Center.
Dr. Walker explained Motlow serves 11 counties, and Rutherford County is one of the counties.
Dr. Walker explained the mission of Motlow is three-fold. There is a transfer component. About 65% of their students transfer to universities, with 85% of those transferring to MTSU. There is also a career preparation component. This is a non-transfer degree program, such as the Registered Nursing program. There is a public service component, non-credit, CEU program, which provides services, such as training for business and industry.
Dr. Walker advised the Smyrna project is an alliance between Motlow State Community College and Middle Tennessee State University. He advised Dr. Glass, who will be retiring as Motlow’s president on January 2, 2003, Mayor Spivey, and himself met with Dr. McPhee. Dr. McPhee is giving his full support to the Smyrna project, and a copy of a letter stating the same was provided to the committee.
Dr. Walker advised Motlow is looking to build a facility in Rutherford County due to their growth and also due to the events of September 11, 2001.
In terms of growth, Motlow has grown by 53% at the Smyrna location since the Fall of 2000. Their FTE has increased 100% since they have been using the National Guard facility. The relationship with the National Guard has been very positive, but they understand the need for additional space. Following the events of September 11, Motlow was asked to vacate the facility for one day. If there is another national emergency, this could happen again.
Dr. Walker advised Rutherford County had recently been designated as an urban area. It is the only one of five urban areas in the State of Tennessee that does not have the presence of both a community college and a university.
Dr. Walker advised the THEC has put together a Plan of Action which is designed to raise admission standards to the universities, eliminate the Associate Degree programs at the universities, and eliminate remedial education at the universities, all of which will cause more students to need a community college.
Dr. Walker advised the City of Smyrna has expressed an intention to donate 12 acres at Sam Ridley Parkway and US Highway 41 for the construction of a facility. They have also expressed an interest in providing the infrastructure to the facility. Combined, this totals approximately $925,000, approximately $725,000 for the property itself and approximately $200,000 for the infrastructure. Smyrna would also issue the bonds for the project, and Motlow College would pay the debt service on the bond issue.
Excluding what Smyrna has committed; the facility will cost Motlow College $3.7 million. The debt service on $3.7 million would be approximately $293,000 per year.
Dr. Walker advised so that Motlow stands a better chance of getting the project approved through the Board of Regents, the Tennessee Higher Education Commission, and the State Building Commission, they want to drive down the $3.7 million to a more manageable number.
Budget Minutes December 5, 2002 Page Four
He stated Motlow has also talked to the Industrial Development Board. The IDB has agreed to contribute $300,000 to the initiative over not more than five years with a few stipulations. The contribution is contingent upon the proper approvals and also contingent upon matching funds from Rutherford County of $300,000 and a combination of matching funds from Murfreesboro and La Vergne. These contributions would total $900,000, which would match Smyrna’s contribution. If these contributions materialize, it would drive down the total to be borrowed to $2.8 million.
Dr. Walker advised they are also talking with other organizations regarding fundraising activities to lower the cost even more.
Dr. Walker requested the committee agree to the match of the Industrial Development Board in the amount of $300,000 for a permanent facility for Motlow State Community College in Smyrna. The facility would be approximately 35,000 square feet and would include 12 classrooms, two science labs, one nursing lab and four computer labs. The space would address the instructional needs of Career Education and Workforce Development, Nursing, Health Sciences and Health Administration, Business Information Systems & Computer Science, General Education courses including Remedial and Developmental Studies, Humanities and Social Science, Math, Science and Education, and Natural Science.
Comm. Sandlin stated Motlow does a very good job. One of his concerns is that the commission is trying to pay for education for Rutherford County students. He stated the county is having a tough time funding new schools and providing for that. He questioned where in the budget this funding could come from. He asked Dr. Walker had Motlow outgrown the current Smyrna facility?
Dr. Walker stated Motlow would reach capacity at the Smyrna facility by the Fall of 2003. They have a lease arrangement with the National Guard for $85,000 per year. Dr. Walker advised this facility would be a lease arrangement, as well. He stated it would be a lease until the State decided to pay off the lease and assume ownership of the facility. He stated Motlow College would be responsible for paying off the debt until the State assumed control of the facility.
Dr. Walker stated Motlow attracts students who normally would not go away to school. He stated they need to stay at home for various reasons. He stated for every dollar that is spent on higher education, there is a significant return to the community. He stated the average age of their students is 26, and often times they are the first person in their family to attend college. He stated many of them have other responsibilities. Most of them are working, and 65% of them are female. He stated many of them have been away from school for a while, and that is why they have to take remedial courses to get back into school.
Comm. Jordan stated if MTSU’s enrollment is capped, those students are going to need somewhere to go to school.
Comm. Bullen stated for a relatively small investment from Rutherford County, they would be helping a large number of Rutherford Countians who would be contributing back to the economy.
The Finance Director stated this project would qualify as a use of the Development Tax. He stated there is a projected ending fund balance of $2.8 million. He stated the project could be funded over three to five years. He stated the commission could allocate somewhere between $50,000 to $100,000 per year. He stated if the State does not approve the project, the county’s commitment would go away.
Comm. Shafer asked how would he answer the student who is in a portable, as to why funding was provided for this project?
Dr. Walker advised this
would be Rutherford County Community College. He stated it just happens to have
a Moore County connection. He stated the college would have it’s own leadership
and faculty members. He stated this college would serve Rutherford Countians. Budget Minutes December 5, 2002 Page Five
Comm. Bullen asked the Finance Director if the project was approved from the Development Tax, could the commission earmark a portion now and start setting it aside now?
The Finance Director advised if a $300,000 commitment was made, but only $100,000 was funded this year, the additional $200,000 could be reflected as a designated component of that fund.
Following discussion, Comm. Bullen moved, seconded by Comm. Sandlin to approve the concept of the construction of a permanent facility for Motlow State Community College in Smyrna to be funded through the Development Tax for up to $300,000 with $100,000 to be funded each year for three years contingent upon approval by the Board of Regents, Tennessee Higher Education Commission the State Building Commission, the City of Murfreesboro and the City of La Vergne.
The motion passed unanimously by roll call vote.
GENERAL FUND BUDGET AMENDMENTS
COUNTY ATTORNEY:
Ms. Becky Shelton, County Attorney’s Office requested approval of the following budget transfer to purchase two computers and monitors. She advised their computers have not been upgraded since 1992:
From: 101-51400-435 – Office Supplies - $ 650.00 101-51400-334 – Maintenance Agreements - 150.00 101-51400-499 – Other Supplies/Materials - 2,000.00
To: 101-51400-709 – Data Processing Equip. - $2,800.00
Comm. Sandlin moved, seconded by Comm. Bullen to approve the budget transfer for $2,800 to purchase two computers and monitors for the County Attorney’s Office as requested.
The motion passed unanimously by roll call vote.
HEALTH DEPARTMENT:
Mrs. Tela Bayless, Health Department Director, requested approval of the following budget amendments to add a Registered Nurse position to the State Contract at a pay grade 23, Step 6 effective January 6, 2003. Mrs. Bayless advised this account was funded by the State 100%. Mrs. Bayless advised the nurse will be doing targeted TB skin testing. The nurse will be going to industries and businesses testing foreign-born individuals, which is the highest incidence of tuberculosis. Mrs. Bayless also requested to transfer $12,700 from Other Contracted Services to Other Equipment (new line item), and to add an additional $2,000 to Other Equipment to fund the purchase and installation of a ceiling mounted LCD camera/projector and automatic screen for the conference room in the Murfreesboro clinic:
Increase Revenue: 101-46310 – Health Department Programs - $24,159
From: 101-55190-399 – Other Contracted Services - $12,700
To: 101-55190-131 – Medical Personnel - $17,568 101-55190-201 – Social Security - 1,090 101-55190-204 – State Retirement - 1,780 101-55190-205 – Employee Insurance - 1,461 101-55190-212 – Employer Medicare - 260 101-55190-790 – Other Equipment - 14,700
Budget Minutes December 5, 2002 Page Six
Comm. Bullen moved, seconded by Comm. Jordan to approve the budget amendment as requested.
The motion passed unanimously by roll call vote.
AMBULANCE SERVICE:
Mr. Mike Nunley, Ambulance Service Director, requested approval of the following budget amendment to appropriate an insurance subrogation payment to the Maintenance/Repair of Vehicle Account:
Increase Revenue: 101-44520- Insurance Recoveries - $400
Increase Expend.: 101-55130-338 – Maintenance/Repair Vehicles - $400
Comm. Sandlin moved, seconded by Comm. Shafer to approve the budget amendment as requested.
The motion passed unanimously by roll call vote.
Mr. Nunley advised the committee he has a paramedic who has been called to active duty in the military. He requested permission from the committee to hire a temporary employee in place of the full time individual. He explained the full time paramedic would be gone for one year and maybe two years. He reported the cost to hire the temporary employee would be between $3,500 and $9,500.
Mr. Nunley advised he currently had three employees out on extended leave.
The Finance Director advised after September 11, the County Commission adopted a policy that said the county would supplement the employee’s military pay up to what they would otherwise receive as a county employee. If the military pay exceeded the county pay, the county would pay enough to cover the employee insurance contributions. He reported the policy is subject to cancellation by the County Commission. The Steering Committee has reviewed the policy about every six months.
The Finance Director stated at this point in time, when the temporary personnel have been added, benefits such as retirement or health insurance, have not been made available to them
Comm. Sandlin moved, seconded by Comm. Jordan to allow the Ambulance Director to hire a temporary employee to replace a full time paramedic who has been called to military active duty.
The motion passed unanimously by roll call vote.
ANIMAL SERVICES:
County Executive Nancy Allen requested approval of the following budget transfers for the Animal Services Department to provide adequate funding for the Refund Account and the Postal Charges Account:
From: 101-55120-357 – Veterinary Services - $300 To: 101-55120-509 – Refunds - 300
From: 101-55120-302 – Advertising - $200 To: 101-55120-348 – Postal Charges - 200
Comm. Sandlin moved, seconded by Comm. Peay to approve the budget transfers for the Animal Services Department as requested.
The motion passed unanimously by roll call vote. Budget Minutes December 5, 2002 Page Seven
MISCELLANEOUS:
Finance Director Paul Long requested approval of the following budget transfer to add a Chevrolet Blazer to the insurance for the Property Assessor:
To: 101-58900-506 – Liability Insurance - $200
Comm. Peay moved, seconded by Comm. Shafer to approve the budget transfer as requested to add a Chevrolet Blazer to the county’s insurance.
The motion passed unanimously by roll call vote.
SHERIFF’S DEPARTMENT: Chief Regina Nelson requested approval of the following budget amendments to appropriate Mounted Patrol stall rentals to Other Contracted Services, to appropriate a $2,000 donation for Chaplain Royston’s programs, and to transfer $6,000 from Other Salaries & Wages to Overtime for Detention:
Increase Revenue: 101-44120 – Lease/Rentals - $2,475 Increase Expend.: 101-54110-399 – Other Contracted Services - 2,475
Increase Revenue: 101-44570 – Contributions & Gifts - $2,000 Increase Expend.: 101-54110-599 – Other Charges - $2,000
From: 101-54210-189 – Other Salaries & Wages - $6,000 101-54210-187 – Overtime Pay - $6,000
Comm. Peay moved, seconded by Comm. Sandlin to approve the budget amendments as requested for the Sheriff’s Department for Mounted Patrol stall rentals, contributions, and a transfer for Overtime Pay.
The motion passed unanimously by roll call vote.
REQUEST FOR FUNDING FOR LINEBAUGH LIBRARY ROOF REPAIR:
Mrs. Laurel Best, Linebaugh Library Director, and Mr. George White, Chairman of the Library Board, were present to request funding for the repair of the Linebaugh Library roof.
At the October Budget Committee meeting, the Linebaugh Library Board requested funding one half the cost of the roof repair at an estimated cost of $75,000 and one-half the professional fees for Wiss, Janney, Elstner to develop the specifications and oversee the work at a cost of $16,000. The county and the City of Murfreesboro were to split the cost equally for $45,500 each.
Mr. White advised, due to some objections, the County Commission adopted a motion to have the County Executive to negotiate with the City of Murfreesboro and the Library Board and to bring that recommendation back through to the Budget and Finance Committee and to the full Commission.
Mr. White advised the Library Board took that to mean to go back and review the request again to see if this is the approach the board wanted to take. He stated the board has done that, and they believe this is still the best approach to fix the roof. He stated two local architects were consulted. One architect was not interested in the project. The other architect, Richard Rinks, stated he would fix the roof and related problems for $15,000 in professional fees to oversee the work done by contractors on a time and material basis. He asked the committee not to accept this approach, as he believed it was too open-ended.
Budget Minutes December 5, 2002 Page Eight
Mr. White stated the board believed the report submitted by Wiss, Janney and Elstner was the best way to address all of the problems to be sure the repairs are done in a thorough and proper manner. He advised the city and county have already paid for the report and for the expertise. He stated he had every reason to believe the City of Murfreesboro would support this approach and would also be responsible for bidding the contract for the work once the plans and specifications are received.
Comm. Sandlin stated the reason the request was sent back to the Library Board was because the roof inspector for the county schools had looked at the roof and reported to the County Commission that there was a less expensive way to repair the roof. He stated Mr. Sinclair had some difference in opinion as to what was wrong with the roof and what needed to be done.
Mr. White advised the only thing Mr. Sinclair and Wiss, Janney and Elstner agreed upon was that the north flat roof needs to be replaced because it is 10 to 12 years old, and it is at the end of it’s life. Patching it does not make sense.
Comm. Sandlin asked what was the warranty on the roof?
Ms. Best advised the membrane was still under warranty. However, since it has been repaired by several companies, the warranty is void. She stated Mr. Sinclair explained the warranty would only cover the materials, and it would be difficult to get the company to pay the warranty because it had been repaired many times, and it is not in the state as when it was installed. She stated the reason it has been repaired so many times, was because it leaked.
Ms. Best advised, at one time, the roof was a part of the lawsuit that was resolved in 1998, and she was advised not to proceed with the company, but to wait until the lawsuit was settled.
Mr. White explained Wiss, Janney and Elstner performed different pressure tests on the roof to determine where the leaks were and why they did not think it was coming just from the flat roof. They developed a list of items that need to be repaired and/or replaced. He stated all of the items are contributing to the problem and could all be fixed at one time. He explained Mr. Sinclair’s report did not address all of the items. He stated a warranty would be obtained from whomever does the work.
Mr. White stated if the commission said to just replace the north flat roof, that one problem would probably cost between $10,000 and $16,000. It is the additional work that involved more sophisticated, investigative techniques that were done by the engineer, that also need to be repaired.
Mr. White stated the County Executive believed this was a good approach, and the City has looked at it every step of the way. The city has every confidence with Wiss, Janney, Elstner. Wiss, Janney was highly recommended to the city. He stated from the beginning, the board was told the report would cost $7,500. The library board asked the city and the county if this was the approach they wanted to take, and both the city and the county agreed to fund the report.
Following discussion, Comm. Shafer moved, seconded by Comm. Bullen to approve the cost of the roof repairs for the Linebaugh Library, along with the professional fees, to be shared equally with the City of Murfreesboro; and that $45,500 be appropriated from the Garage Remediation Project in Fund 171, General Capital Projects, with the City of Murfreesboro to serve as the fiscal agent and to bill the county for reimbursement of one-half the costs.
The Finance Director advised he believed it would be appropriate to repeat the qualification that if the City of Murfreesboro sends a final bill on the project that exceeds the amount of funds available, the committee would have to address it at that time.
Following review, the motion to approve the cost of the roof repairs for the Linebaugh Library, along with professional fees, to be shared equally with the City of Murfreesboro; and that $45,500 be appropriated from the Garage Remediation Project in Fund 171, General Capital
Budget Minutes December 5, 2002 Page Nine
Projects, with the City of Murfreesboro to serve as the fiscal agent and to bill the county for reimbursement of one-half the cost passed unanimously by roll call vote.
SOLID WASTE/SANITATION FUND BUDGET AMENDMENT:
Finance Director Paul Long requested approval of the following budget amendments to add a D-7 dozier to the county’s insurance and to provide adequate funding to pay a deductible for an insurance claim:
From: 116-39000 – Undesignated Fund Balance - $2,200
To: 116-58900-506 – Liability Insurance - $ 200 116-58900-505 – Judgments - 2,000
Comm. Bullen moved, seconded by Comm. A. Johnson to approve the budget amendments as requested.
The motion passed unanimously by roll call vote.
REQUEST FOR FUNDING FOR ARCHITECT/ENGINEER FOR JUVENILE COURT:
Comm. Tina Jones, Chairman of the Property Management Committee, advised that the committee had unanimously recommended to the Budget Committee that $30,000 be appropriated for the purpose of architectural and professional services for a Juvenile Judge Courtroom so that Rutherford County would be in compliance with the State regulations and laws to provide the courtroom space.
Approval of the following budget amendment from the Development Tax was requested to provide the funding for the architectural services:
From: 120-39000 – Undesignated Fund Balance - $30,000 To: 120-91120-304 – Architects - $30,000
Comm. Bullen moved, seconded by Comm. A. Johnson to approve the budget amendment from the Development Tax in the amount of $30,000 as requested for the architectural and professional services to locate a Juvenile Courtroom in the Judicial Building.
Comm. Jones advised District Attorney General Whitesell has been very accommodating. She reported General Whitesell advised he is a taxpayer, also. The cost for the Juvenile Judge’s space was estimated at $100,000 to $150,000 or more because of the requirements such as security, ADA, etc. General Whitesell requested that if the county does build a Criminal Justice Building, that space for him be considered.
General Whitesell has requested that his office be allowed to use the space that the Juvenile Judge is currently using for the purpose of file storage, computers and telephones to help with their services.
Comm. Jones stated it was hoped that inmate labor could be used on the project as much as possible.
Following discussion, the motion to approve up to $30,000 from the Development Tax for the purpose of providing architectural and professional services to locate a Juvenile Courtroom in the Judicial Building passed unanimously by roll call vote.
ROAD & BRIDGE FUND BUDGET AMENDMENTS:
The Finance Director requested approval of the following budget amendments for the Road & Bridge Fund to provide additional funding for the Unemployment Compensation due to two
Budget Minutes December 5, 2002 Page Ten
employees terminating who were on the high end of the salary scale and to provide additional funding for the Explosive and Drilling Service Account:
From: 131-62000-149 – Laborers - $5,000 To: 131-66000-210 – Unemployment Compensation - $5,000
From: 131-68000-705 – Bridge Construction - $36,000 To: 131-63400-323 – Explosive & Drilling Service - $36,000
Comm. Sandlin moved, seconded by Comm. Jordan to approve the budget amendments for the Road & Bridge Fund as requested.
The motion passed unanimously by roll call vote.
SCHOOL BUILDING PROGRAM BUDGET AMENDMENT:
Mr. Jeff Sandvig advised the School Board has approved contracts totaling $1,642,000 to design, inspect, and re-roof La Vergne High, David Youree School, Central Middle Annex and the Adult Education Building. As a group these contracts were 9% under budget.
Since there is a range from elementary through high schools, there is a question of the shared versus unshared funds. The saving on the La Vergne High School roof is $275,000, and that cannot be used on elementary schools without sharing part of it. Mr. Sandvig advised the School Board was voting on the next group of roofs to be repaired, and it was being recommended that the $275,000 saving be applied to Smyrna High School’s roof.
Mr. Sandvig advised the School Board had approved amending $47,495 in Phase III Elementary Furniture and Equipment to cover the additional $30,000 to $55,000 that would be needed for the David Youree roofing project. Mr. Sandvig stated there was a $25,000 contingency on each of the roof projects, and the Board is proposing to fund the $47,495 with a chance that might be more than they need or they might need to ask for an additional $7,500.
Mr. Sandvig advised the middle school funding is running short, and the School Board has approved the concept that the additional $51,000 to $76,000, depending on the contingency, for the Central Middle/Adult Education roofing project would be covered later either by amending building program funds from Blackman or Rock Springs Middle Schools or possible utilizing the General Purpose School funds.
Following review, Comm. Peay moved, seconded by Comm. Bullen to approve amending $47,495 in the Phase III Elementary Furniture and Equipment to cover the additional $30,000 to $55,000 that will be needed for the David Youree roofing project; and to approve the concept that the additional $51,000 to $76,000 for the Central Middle/Adult Education roofing projects would be covered later either by amending building program funds from Blackman or Rock Springs Middle School projects or possibly from the General Purpose School Fund.
The motion passed unanimously by roll call vote.
GENERAL PURPOSE SCHOOL FUND BUDGET AMENDMENT:
Mr. Sandvig requested approval of the following budget amendment, which reduces Other Student Support, Contracts with Other Governments by $89,000 and increases teacher salaries and the related benefits by a total of $89,000:
From: 141-72130-309 – Contracts with Other Governments - $89,000
To: 141-71100-116 – Teachers - $80,094 141-71100-201 – Social Security - 4,966 141-71100-204 – State Retirement - 2,779
141-71100-212 – Employer Medicare -
1,161 Budget Minutes December 5, 2002 Page Eleven
Comm. Bullen moved, seconded by Comm. A. Johnson to approve the budget amendment for $89,000 for teacher salaries and the related benefits as requested.
The motion passed by roll call vote with Comm. Sandlin voting “no”.
DISCUSSION OF FUNDING FOR SENIOR CITIZENS: At the last Budget Committee meeting, Comm. Bullen requested the committee consider allocating one cent on the property tax levy for senior citizens activity and to place this item on the December Budget Committee agenda.
Comm. Bullen advised Mrs. O’Brien is very enthusiastic about the possibility of additional funding. He reported she will be developing a report to present to the committee, and would like this item be considered at the January meeting.
2003-2004 BUDGET CALENDAR: A proposed 2003-2004 Budget Calendar was presented for approval by the committee. Chairman Ealy noted there would be other meetings added to this, and this calendar reflected major deadlines that had to be met.
Ms. Cawthon noted that the May 1 and May 29 dates would be Budget Committee meeting dates.
Comm. Sandlin moved, seconded by Comm. Bullen to approve the 2003-2004 Budget Calendar as presented.
The motion passed unanimously by acclamation.
ADJOURNMENT: There being no further business to be presented at this time, Chairman Ealy declared the meeting adjourned at 8:25 P.M.
___________________________________________ Elaine S. Cawthon, Secretary |
|
|